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BY-LAWS

           GLENLAKES LADIES GOLF ASSOCIATION (GLGA)

ADDENDUM I – ELECTION OF OFFICERS

Elections are held each year at the December meeting.  If there is more than one candidate running for a particular office, elections shall be held by secret ballot. If there is only one candidate for each available office, the election shall be made by the raising of hands.  There will be no mail in votes or proxy votes. You must be present to vote.

ADDENDUM II – OFFICERS AND DUTIES

1. PRESIDENT  - The President shall preside at all meetings of the Association and hold quarterly meetings. 

She shall appoint all Chairpersons for her year in office. After Chairpersons have established dates of upcoming annual events, the President will promptly forward these dates to the Women’s Alabama Golf Association (WAGA) Secretary.

The Treasurer will provide the President with names, addresses and telephone numbers of the entire membership.  The President will promptly forward this information to the WAGA Secretary.

She will maintain and keep a current schedule of all events for the year.  This information will be posted in the ladies locker room, along with a list of Officers and Committee Chairpersons

 She shall see that the Hole-In-One Plaque and the Memorial Plaque are kept updated.   See Addendum VI.

She shall appoint two (2) Association Members to audit the Association Books in December and require written confirmation and results when this is completed.

She will post in the ladies locker room on the bulletin board all correspondence received regarding the GLGA, i.e., correspondence from WAGA, other LGA Association tournaments, etc.

She shall Co-Chair the Tin-Cup Tournament with the Men’s Golf Association Representative and be responsible for Trophy engraving if necessary.

She is responsible for GLGA information for the Glenlakes Golf Club Website”

She will select and announce at the October Quarterly Meeting three (3) members that will serve on the nominating committee.

She is authorized to sign checks in the absence of the Treasurer.

Following her term in office she shall join the Executive Board as Advisor for the next year.

2. VICE PRESIDENT -  The Vice President shall assist the President when called to do so.

She shall be Chairman of League Play and shall secure volunteers to conduct League Play. Refer to Addendum IV of the By-Laws for details.

In the absence of League Play-day Volunteers at a scheduled league play-day, and in the event that play-day may need to be cancelled due to inclement weather, course conditions, etc., she will make the necessary determinations.

The Vice President will act as the “Newcomer” representative.  She shall present a packet of information to the new member which will include current copies of the following information:  Constitution/By-Laws, Rules and Regulations, list of members, description of all special events play, GLGA Schedule of Events for the year and GLGA Officers and Committee Chairpersons for the year.

She is authorized to sign checks in the absence of the Treasurer.

The Vice President shall take the office of the President the following year.

3. SECRETARY  - The Secretary shall keep the minutes of all meetings of the Association and of the Executive Committee meetings.  She shall enter all Association reports, literature and/or correspondence in the Secretary’s books.

4. TREASURER  - The Treasurer shall keep a full and accurate record of all monies received and spent as directed by the President and Executive Board.

All expenditures over $100.00 to be disbursed from the GLGA Treasury, excluding special events, must be presented to the Executive Board for approval.

She shall keep a current list of members in good standing.

The Treasurer must obtain signatures from the President and Vice President for bank signature cards. The signatures authorize these Officers to sign checks for the Association if required.

5. ADVISOR  - The immediate past President will join the Executive Board as Advisor and will assist the President when called to do so.

ADDENDUM III - DUES

Dues are to be paid in full by December 31^st.  A member is considered delinquent after December 31^st and will not be eligible to win any awards or monies until all dues are paid and current.  Checks are to be made payable to the GLGA. Current dues are $30.00 per year.  Any member delinquent after December 31^st will be subject to an additional $5.00 late fee.  These amounts are subject to periodic change.  (See Addendum VII)

ADDENDUM IV – RESPONSIBILITY OF GLGA CHAIRPERSONS

AND COMMITTEE MEMBERS                           

1. The Vice President is chairperson for League Play. She will secure league play volunteers at the beginning of each year for her current year of office.

League Play Volunteers shall determine play of the day on a monthly basis.   The volunteers shall be responsible for posting all winners and faxing results to the newspapers listing winners and birdies, if any. See "Rules and Regulations" for procedure.

If a Play-day event must be cancelled, i.e., inclement weather, course conditions, etc., the League Play-day Volunteers will make that determination and inform the Pro-Shop.

2. The Baldwin County Area Ladies Golf Association (BCALGA) Team Play, Home & Home and Interclub are other events available for our Association Members to participate in at their option.  These events are in no way governed by the GLGA Constitution and By-Laws.

The BCALGA Team Play Captain is appointed by the President.  She shall attend all meetings with other club delegates or send an alternate.

The BCALGA Team Play Captain shall be responsible for sending a four (4) member team to attend scheduled team events. If a four (4) member team is not available, she is responsible for sending a two (2) member team to scheduled team events.

The Home and Home and Interclub Chairpersons, respectively, are appointed by the President.  They shall attend all meetings with other club delegates or send an alternate.

These Chairpersons/Captains are responsible for securing dates from the Glenlakes Manager to Host these events in the forthcoming year and to provide this information to the President.

See the Bulletin Board in the Ladies Locker Room for information on these events. The Chairpersons/Captains are responsible for keeping this information current and posted for all members.

3. The Historian and Publicity Chairperson is appointed by the President. She is in charge of the GLGA Scrapbook.  She is responsible for accumulating and recording all materials pertinent to the Association such as newspaper articles and pictures of all activities of the Association and to submit pictures and articles to the newspaper of all special events. (Invitational, Club Championship and/or other special tournaments).

4. The Rules and By-Laws Chairperson is appointed by the President. She is to monitor all rules for the GLGA and all Association events. She is responsible for bringing to the attention of the Association any changes in the USGA Rules, Local Rules or GLGA By-Laws. She shall see that the By-Laws are followed and all amendments are properly recorded

5. The Sunshine Chairperson is appointed by the President.  As the representative of the Association she will be in touch with any Association member incapacitated by illness or accident. Contact could include, but is not limited to, telephone calls, cards, flowers, etc. 

If a hospital stay is required and flowers are appropriate, a $25.00 limit shall apply.

In the case of death of a member or the member’s immediate family (spouse, children, Mother and/or Father) an appropriate memorial not to exceed $50.00 shall apply.

6. The Nominating Committee will secure at least one individual to run for the office of Vice President.

If the Secretary and/or Treasurer have held their respective office for only a one (1) year term, these same individuals may be contacted to run again for that office for the second term.  If they have served a second term, the Nominating Committee must secure at least one individual to run for those respective positions.

Any Member may approach the Nominating Committee and ask to be placed on the ballot for the office of Vice President, Secretary or Treasurer.

The Nominating Committee must be prepared to hand out secret ballots, if required.  See Addendum I of the By-Laws for Elections.

7. Two (2) members of the Association, excluding the current Treasurer or any Executive Board Member, will be appointed by the President in December to AUDIT the Treasury records for that year.  The Treasurer will make available these documents when requested by the Auditing Committee.  Once all documents have been reviewed, the Auditing Committee will make a written report of their findings to the President and the Treasurer.

ADDENDUM V - SPECIAL TOURNAMENT COMMITTEES

The Special Tournament Committee Chairpersons are appointed by the President.  These Committees include, but are not limited to: Invitational, Santa's Follies, Championship, Breast Cancer Event, etc. The Chairperson of each event will secure the event date from the Glenlakes Manager, select her committee members, be responsible for initiating the necessary duties relative to the event and keep an accurate report of all monetary transactions.

All special events must be documented at their conclusion and a written report must be submitted to the President for inclusion in the Association Books.

ADDENDUM VI - AWARDS/RECOGNITIONS

Hole-In-One: A special award shall be given to any GLGA member making a Hole-In-One on the Glenlakes course.  It shall be witnessed and attested by two (2) other players and the remainder of the nine (9) holes shall be completed, weather permitting.

Memorial Plaque: The purpose of this plaque is to recognize deceased members of the GLGA.

ADDENDUM VII - AMENDMENTS TO BY-LAWS

These By-Laws may be amended by a majority of those present at any regular or special meeting. The Rules and By-Laws Chairperson is responsible for posting notice of the impending changes.  This notice needs to be posted on the bulletin board two (2) weeks prior to the meeting.

Revised 10/12/04, 1/29/07, 4/2/08, 2/4/09